Ohio State began using Interfolio’s Review, Promotion & Tenure (RPT) tool in autumn 2023. RPT leverages standardization, automation and integrations to eliminate the need for manually maintained paper binders.
All Ohio State faculty are required to use RPT to conduct reviews for reappointment, promotion and tenure. Faculty candidates use RPT to submit their materials, which are then accessed for review by committee members, chairs and deans.
This workflow delivers the following benefits:
- Saves candidates time with efficient digital evaluations
- Automates key elements of the process with defined workflows
- Provides academic leadership with a standard reliable source of evaluation data
Each college has its own distinct process for managing cases in RPT, including a small number of colleges already opting to use RPT for their faculty’s annual reviews. RPT will be required for faculty’s annual reviews, beginning with the 2025-26 academic year.
Frequently Asked Questions
Vita was retired on July 31, 2023. Interfolio’s Review, Promotion & Tenure (RPT) tool was rolled out at the start of the 2023-24 academic year.
What has changed about submitting promotion & tenure (P&T) materials?
The new process is essentially the same, with one exception—you will now log in to Interfolio, then either submit your P&T materials (candidates) or access the materials for review from the candidate’s RPT case (reviewers). Candidates should continue following their tenure initiating unit’s (TIU’s) guidelines for preparing P&T materials. Most materials that TIUs require from candidates will be uploaded either as PDF or Microsoft Word files.
I am a faculty candidate going up for review. How do I upload materials into my case, and complete any requirements assigned to me in my case?
Log in to Interfolio, and then access the RPT tool to submit your P&T materials. Learn more:
- RPT for faculty candidates (Ohio State-specific guidance)
- How Do I Submit My Packet for Review? (Interfolio company help article)
I am a reviewer (e.g., committee chair, Procedures Oversight Designee [POD], dean, department chair, school director). How do I access a candidate’s case and complete any requirements assigned to me?
Log in to Interfolio, and then access the RPT tool to access candidates’ cases. Learn more:
- RPT for candidate reviewers (Ohio State-specific guidance)
- Committee member’s Guide to Interfolio RPT (Interfolio company help article)
I have another question not listed here. Whom do I contact?
For all Interfolio questions, including those about training, please reach out to your academic unit’s Interfolio Coordinator(s) (ICs). ICs are associate deans of faculty affairs (or similar) and their teams. They administer their area’s faculty affairs processes—such as those for appointments, and promotion and tenure—and have expertise with related requirements and expectations. If your ICs cannot address your Interfolio concern, they will liaise on your behalf with the Faculty Information System (FIS) team, which manages Interfolio at Ohio State.
RPT Known Issues
Ongoing Known Issues > Interfolio
Last updated Friday, May 1, 2026
Issue summary: Interfolio login errors and delays.
Interfolio company’s issue status: Solution in progress: Interfolio’s engineering team is urgently working on a resolution
Description: Intermittent errors, when encountered, prevent people from logging in to Interfolio. Occasionally people’s login re-attempts are successful.
Workaround, until issue is resolved: None
Ongoing Known Issues > FAR to RPT
Last updated Friday, May 1, 2026
Note: This section describes current known issues with reports created in Interfolio’s Faculty Activity Reporting (FAR) tool, and then connected with a case creation template or faculty candidate’s case in Interfolio’s Review, Promotion and Tenure (RPT) tool.
Issue summary: Vita report information incorrectly displayed when reports are exported to PDF. This also affects Vita reports pulled into cases created with RPT templates’ FAR2RPT function.
Interfolio company’s issue status: In Review
Description: AR Vita export to PDF does not correctly export report content. On the exported PDF, report information is compressed into approximately half of the page width. Content displays correctly when the report is viewed online. Vita export to Word is not affected: content displays appropriately on pages with proper spacing and formatting throughout.
Workaround, until issue is resolved: Use export to Word option.
Issue summary: Incorrect date displays in a candidate’s case packet for the date the candidate submitted their Vita report.
Interfolio company’s issue status: In Review
Description: Vita report imported from FAR into a candidate’s case reflects the date the candidate submitted this report inside their case, rather than the date the report was generated. The correct date is provided in the case activity log.
Workaround, until issue is resolved: None
Issue: Some attached activity documents not generating with Vita reports connected in RPT
Interfolio company’s issue status: Solution in progress
Description: Interfolio customers have encountered the following problems:
- Not all attached activity documents are generated with a FAR Vita report that is connected to an RPT case
- This occurs when Interfolio finishes generating the vita before all documents are “received” in RPT from FAR
Workarounds recommended by Interfolio company’s tech team: None
Ongoing Known Issues > RPT > none
Last updated Friday, May 1, 2026
RPT Issues now resolved by Interfolio company
Last updated Friday, May 1, 2026
Resolved Issue: ‘Assignments’ column in Case Information Report did not update with replace committee information
Interfolio company’s issue status: Closed
Description: If a case review step’s committee was changed via the “replace committee” option, RPT’s case information report did not update to show the new committee. The case activity log did reflect the committee change; this did not occur on the first review step, only subsequent steps; and all other changes (for example, adding or removing a committee) displayed as expected in the report, i.e., issue only occurred when “replace committee” was used.
Resolved Issue: Some columns in RPT Case Information Report were inaccurate
Interfolio company’s issue status: Closed
Description: Interfolio customers reported that some columns in RPT’s Case Information report are appearing as blank or incorrect when their should be data. This occurs intermittently and does not impact all Interfolio customers. Reported problems included
- ‘Assignments’ column showing incorrect assignee
- ‘Workflow Step’ column blank
- ‘Closed Date’ column blank
- ‘Closed’ status column incorrect
Resolved Issue: When a case moves forward to next case review step, reviewers on this next step may not be notified. This only affects the notification; reviewers on the next step have access to the case.
Interfolio company’s issue status: Closed
Resolved Issue: Manage Respondents tool displays only the first ten committee members. > Interfolio company reports this issue was resolved in early February 2026.
Description: Interfolio customers encountered the following problems:
- When someone is using the RPT Manage Respondents tool, only the first 10 committee members are displayed.
- This occurs regardless of committee type.
Resolved Issue: RPT case upload
Interfolio company’s issue status: Resolved
Description: Interfolio customers reported the following problems:
- Candidates experience trouble when attempting to add documents to their case packets
- Case managers experience problems when attempting to add files to candidates’ cases
Resolved Issue: Candidate case cannot be downloaded as a ZIP file.
Interfolio company’s issue status: Resolved
Description: The case download to ZIP option can be requested as expected, but the ZIP file export never generates under the reviewer’s My Tasks page. PDF downloads still generate as expected.
Note: Ohio State’s FIS team recommends reviewers use the export to PDF option in lieu of the export to ZIP, based on input from several experienced reviewers in multiple academic units.