- 1.0 Regional campus advisory boards
- 1.1 Composition and administration
- 1.2 Nominations and appointments
- 1.3 Responsibilities
- 1.4 Meetings
- 1.5 Conflict of interest
- 1.6 Officers
- 1.7 Committees
1.0 Regional campus advisory boards
1.1 Composition and administration
A regional campus advisory board has been established for each of the university’s regional campuses located in Lima, Mansfield, Marion, and Newark. Composition and administration of the regional campus advisory boards shall be as follows:
(1) Each of these advisory boards shall be composed of ten members appointed by the executive vice president and provost (“the provost”) in consultation with the dean/director of each regional campus.
(2) Nine members of each advisory board shall be private citizens. One member of each board shall be a student who is currently enrolled and in good standing on their campus.
(3) Citizen members shall be appointed for terms of three years. Terms will be staggered so that three terms end each year. If a vacancy develops, the provost may appoint a citizen member to fill the remaining part of the unexpired term, based upon the recommendation of the dean/director. No citizen member shall serve more than three terms, consecutive or otherwise. (In determining eligibility for reappointment, an initial appointment of two years or more shall be construed as a term.)
(4) The student member shall serve a term of one year and is eligible for reappointment as long as they remain a student in good standing on their campus.
(5) Terms of the appointed members shall begin on July first.
(6) Board members shall serve without compensation but may be reimbursed for expenses incurred in the performance of their duties. Board members shall be provided immunities or indemnification against any claims or liabilities which may arise from the performance of their duties to the full extent permitted by law.
(7) The dean/director of each campus, in collaboration with the senior vice provost for external engagement and provost, shall establish campus priorities. The chair of each board shall advise the dean/director in establishing board agendas that promote these priorities. Reasonable staff services and other assistance as may be required by a board will be provided by the dean/director. The dean/director may attend all meetings of the board.
(8) The provost or the provost’s designee, in cooperation with the deans/directors, shall serve as the liaison between the regional campus boards and the various colleges, TIUs, and offices of the university, and may attend all meetings of these boards.
(9) The chairs of the Lima, Mansfield, Marion, and Newark campus faculty assemblies shall serve as resource persons to their campus’s board and, to serve that function may attend all public meetings of the board.
1.2 Nominations and appointments
Nominations for and appointments to regional campus advisory boards shall proceed as follows, with the goal of continually ensuring a strong, independent group of dedicated members of diverse backgrounds who represent a range of professions and experiences.
(1) All members of the regional campus advisory boards are appointed by the provost, in consultation with the dean/director of each campus.
(2) The deans/directors will consult with their boards in determining nominees.
(3) The following criteria shall guide the nominations of community members:
(a) They are well acquainted with their respective campus and its region; with the other regional campuses; and with The Ohio State University as a whole;
(b) They have a record of community service;
(c) Consideration should be given to nominating individuals with diverse professional expertise and perspectives; and
(d) Employees of the university and their immediate family members, employees of the co-located technical college and their immediate family members, and members of the board of the co-located technical college are ineligible to serve as citizen members.
(4) Student members are to be in good standing on their respective campuses, with an active interest in improving the campus and The Ohio State University in general, and must be willing to inform themselves about the needs, interests, and concerns of other students. However, in their capacity as board members, the student member’s role is as that of any other board member—to balance the needs and issues of all constituencies in their deliberations, not to represent a single constituency.
(5) Deans/directors will communicate their nominations to the provost no later than the Tuesday following Memorial Day of each year.
(6) Vacancies shall be filled by the provost in the same manner and subject to the same qualifications as appointments for full terms.
(7) Members of the regional campus boards serve at the pleasure of the provost.
1.3 Responsibilities
The regional campus boards shall serve in an advisory capacity to the dean/director of their respective campuses. Each board shall:
(1) Assist in maintaining key relationships with external constituencies by:
(a) Developing support for its campus;
(b) Being knowledgeable about The Ohio State University, in general, and, in particular, about the campus served by the board;
(c) When appropriate, serving as a knowledgeable and effective advocate for its campus and for The Ohio State University with the state legislature and state and local agencies;
(d) Ensuring effective coordination with the board of the co-located technical college in all areas of common interest; and
(e) Ensuring effective coordination with the Columbus campus through service by appointed board members on appropriate Columbus-based councils and committees.
(2) Offer advice and guidance, as appropriate, about its campus’s strategic plan, campus plan, student life plan, safety and security plans, etc. The regional campus boards shall have no jurisdiction with respect to faculty. The hiring, evaluation, promotion, tenure status, duties and responsibilities, and compensation of faculty shall be conducted in accordance with established university rules. The advisory board has no jurisdiction regarding the hiring, review, and/or compensation of staff members.
(3) The deans/directors of the regional campuses may, at their discretion, seek the advice of their respective boards on such matters as annual budgets, capital projects, partnerships, etc.
1.4 Meetings
Regular meetings of the regional campus advisory boards shall be held on such schedule as may be established by these boards in consultation with the dean/director at times that shall be set and publicly announced.
(1) Special meetings may be called at the direction of a board chair, in consultation with the dean/director, or may, in consultation with the dean/director, be called by a chair at the request of three members of their board. In such cases, notice to all members of that board shall be given not less than five days prior to the meeting and publicly announced.
(2) Non-binding recommendations to the dean/director may be passed by a majority of the voting members present.
1.5 Conflict of interest
No regional campus advisory board member shall participate in deliberations on a university contract, action, or transaction when the board member has a financial or personal or fiduciary interest in any person or entity affected by such contract, action, or transaction. The board member having the prohibited interest shall make full disclosure thereof and shall abstain from any deliberations on any such matter. Board members shall provide the provost on or about August first of each year with a full disclosure of any financial or fiduciary interest the board member, a member of the board member’s family, or any business associate of the board member may have in any service provider who may be qualified to do business with the university.
1.6 Officers
Officers of regional campus boards shall be as follows:
(1) The executive committees of the regional campus boards shall consist of a chair, vice chair, and a recording secretary of each board. These officers shall be elected annually by their respective board on a schedule to be determined by that board. No officer may serve more than two consecutive, one-year terms in the same office.
(2) The chair shall preside at all meetings of their board, shall appoint members of any committees created by the board, shall serve as an ex officio member of all standing and special committees, and shall approve the agenda for all board meetings.
(3) The vice chair shall perform the duties and exercise the powers of the chair during the absence of the chair or in the event of the chair’s inability to act.
(4) The recording secretary shall be responsible for ensuring that minutes of board meetings are produced and maintained; for ensuring that board members are kept informed about board activities and campus issues; for ensuring that correspondence of the board is properly conducted; and for posting board minutes to a designated location on their campus’s website in a timely fashion.
1.7 Committees
Committees of regional campus boards may form and operate as follows:
(1) In consultation with their respective deans/directors, the regional campus boards shall establish such committees, both standing and ad hoc, as needed to inform their advice and recommendations to the deans/directors.
(2) The charge and composition of the regional campus board committees shall be determined by the board chairs in consultation with their respective dean/director.
(3) The work of the regional campus board committees shall be facilitated by such offices on the regional campus as student life, student academic success, diversity and inclusion, business and finance, and other units as may be appropriate to a committee’s charge. The provost or the provost’s designee will assure the regular and ongoing contact of the regional campus board committees and Columbus campus offices/leaders as appropriate.
(4) The regional campus board committees shall also work with individuals and entities, as appropriate, at the technical school co-located on their campus to ensure the continuing collaboration and mutual benefit of both institutions.