Chapter 5 — Sections 4-5

• 4.0 Waiver of a national search
• 4.1 Dual career program candidates
• 4.2 Internal candidates
• 4.3 External candidates
• 4.4 Approval
• 5.0 Faculty Emergency Fund

4.0 Waiver of a national search

4.1 Dual career program candidates

Units considering a partner hire through the dual-career program may request a national search waiver. 

4.2 Internal candidates

Units moving an internal candidate from an associated faculty position (e.g., lecturer, senior lecturer) to a clinical/teaching/practice or research faculty position do not need to request a search waiver. The change of title is recommended following a review by the TIU, a positive recommendation from the TIU head, and approval by the dean. 

Units moving an internal candidate to a tenure track position must conduct a search. 

The Department of Extension is the only exception. In that instance, the department will not request a search waiver. The change of title is recommended following a review by the TIU, a positive recommendation from the TIU head, and approval by the dean.

Units moving a staff member (e.g., research scientist, staff position with teaching duties included in the role) to a clinical/teaching/practice or research faculty position must request a search waiver. If the waiver is granted, the TIU must complete a full review, the TIU head must provide a recommendation, and the dean must approve the hire. 

4.3 External candidates

A search must be conducted for all external candidates, regardless of the faculty position. The only exception is for dual career partners, as described in section 4.1 above.

4.4 Approval

All search waivers are to be submitted for approval via DocuSign to the vice provost for academic policy and faculty resources. No additional steps in a search may be conducted until approval is granted.

5.0 Faculty Emergency Fund

The Ohio State University Faculty Emergency Fund is available upon request to full-time faculty. The purpose of this fund is to support faculty in meeting expenses associated with the successful continuation of their work at Ohio State. Although these resources are limited, the university attempts to make emergency funds readily available to ease the financial burden of unexpected expenses, including, but not limited to, relocation expenses and emergency dependent care expenses. Each full-time faculty member is eligible to borrow up to $1,500. The application form is available here. Faculty receiving funds will be required to submit an application to the Office of Academic Affairs. Normal processing of the application should result in the distribution of funds to the faculty member in the next paycheck processed. 

The program is administered through the Office of Academic Affairs. This revolving fund is available on a first-come, first-served basis. New funds are released as previous recipients repay their funds. If a faculty member wishes to use the emergency fund more than once, they must repay in full the previous funds and remain in the queue until funds are available. The funds released to faculty are interest free.

Because this is a revolving fund, individuals are required to repay the fund through an automatic payroll deduction or by check to the Office of Academic Affairs. There will be a payment of $300 each month beginning the semester following the loan dispersal and continue for a total of 5 months. There is no penalty if faculty wish to repay the funds more quickly.